BillCapture
Nobody should be keying medical bills in 2026.
BillCapture reads scanned medical bills, validates what it finds, and imports the data straight into your bill review platform — roughly 10x faster than manual keying with about 98% fewer entry errors.
The problem
Manual keying is a bottleneck disguised as a job.
Entering data from scanned bills by hand is:
- Time-consuming and labor-intensive
- Prone to human error and transcription mistakes
- A processing bottleneck that delays claim resolution
- Dependent on extensive staff training and oversight
And it scales badly. When volume spikes, the only lever is more people — which takes weeks to hire and train, by which point the spike has moved.
Faster than manual data entry
Fewer manual data-entry errors
Absorb volume swings without adding staff
How it works
Four steps from mailroom to adjudication.
- 01
Scan & capture
Bills arrive however they arrive — mail scanning, client mailroom scanning, fax, email, or secure SFTP. Everything is converted to a digital format for processing.
- 02
Intelligent extraction
Document recognition reads the bill and extracts provider details, service codes, charges, dates of service, and patient information.
- 03
Automated validation
Claim verification, provider matching, NPI validation, duplicate detection, and jurisdiction checks all run before anything is imported.
- 04
Seamless import
Validated data lands in your bill review software ready for adjudication against state fee schedules — with savings opportunities identifiable immediately.
Validation
Extraction is the easy half.
Reading a bill is straightforward. Knowing whether what you read is trustworthy — the right claim, the right provider, not a duplicate — is what determines whether automation saves money or creates a new class of error.
- Claim verification
- Validates claim numbers and confirms bills match existing claims in your system
- Provider matching
- Matches providers against your existing database using multiple data points, not just a name
- NPI validation
- Verifies National Provider Identifier numbers against official registries
- Duplicate detection
- Identifies and flags duplicate bills before they become overpayments
- Provider classification
- Categorises providers by type and specialty so the right fee schedule applies
- Geographic validation
- Verifies provider ZIP codes and location data for accurate geographic pricing
- Detailed reporting
- Validation and error tracking reports, so no bill quietly disappears
Compatible platforms
Imports into the system you already use.
- Enlyte SmartAdvisor®
- CompIQ
- Prime Renovo
- Startacare
- and other bill review systems
How many bills are keyed by hand each week?
If you know the number, you already know whether this is worth a conversation.